The board meeting is a key occasion for your company to tap into the experience and perspective that Important People on your board bring. If you allow them to focus on reading reports, filling out formalities, and discussing procedural issues, your board will leave the meeting with less than it could have.
The most efficient board meetings are those that include productive discussions and concrete actions. To ensure that your meetings are as efficient as you can be sure to follow these guidelines:
Before the meeting, you should have a good understanding of the timetables of your board members. Use a tool like Doodle to locate the most common dates that are open in the calendars of your board members. Once you have found the best time, contact those who manage their schedules directly to confirm their availability.
The meeting will begin by providing brief information on the most important issues and the inputs needed. This could include a recap of highlights from pre-meeting calls and the board’s package.
Give your department heads and committees the time and space they need to share important reports and updates. This will keep the board up-to-date and informed. Remember that the board might have to revisit or debate issues that weren’t addressed at the last meeting. It’s helpful to assign a designated point person from your team to follow-up on these topics after the meeting. The board should also decide on any crucial next steps. This should be documented in the minutes and include the date and timeframe for each item.
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