Remote board meetings are a virtual version, or virtual face-toface board meetings, where you are able to join with other attendees on an easy-to-use and secure online platform. Instead of spending time or cash on travel expenses Your team can participate in the meeting from the comfort of their own workplace or at home.
The first step in having a successful remote meeting is to select the best video conference software. It must be secure, accessible and come with a range of useful tools. Once you’ve picked the right one, make sure you do a test run before the meeting to ensure all participants are comfortable with it and can get started quickly.
It’s also a good idea to check out the specific rules and regulations of your state regarding remote meetings. There may be legal requirements that you’ll need to be aware of, so check in with your board’s admin or lawyer to ensure that you’re in compliance prior to scheduling a remote conference.
It’s also beneficial to muffle your microphone when you’re not speaking to allow other participants to clearly hear your conversation. This also helps to keep the meeting on schedule by avoiding unnecessary interruptions, which can cause frustration for everyone involved.
Last tip: Prior to you begin, set specific goals and time limitations. You can then keep the meeting on track and complete the agenda items. This will help keep remote board members engaged and focused during the meeting.
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